The coordination packages begins 6 weeks prior to event day. The Willow Events will ensure that no parts of making your event special were missed. 

The package includes:


  • Gather all details clients have planned and ensure nothing was missed
  • Create event day timelines for vendors & all appropriate individuals 
  • Full day of service on event day
  • Coordinate all event and wedding rehearsals
  • Coordinate event day get ready for the couple and wedding party
  • Oversee event day set up, check in and breakdown for all vendors
  • Set-up place cards, seating charts, programs, menu, etc on event day
  • Distribute all final payments to vendors on event day as required
  • Distribute all favors to guests
  • Ensure all gifts, cake, extra programs, marriage certificates, etc are turned over to designated person at the end of event day.
  • Coordinate all post-event activities as needed 

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Baby Shower

Bridal Shower

Dinner Party

Engagement Party

Proposal Dinner

Birthday Party

Retirement Party

Destination Weddings

Destination Birthdays

Other Services

reception hall decor

Partial Planning

Complete Planning

Complete Planning

wedding day bride and groom

Complete Planning

Complete Planning

Complete Planning